Automating data sync with the cloud

Use the Sync scheduler screen to automate synchronization to the cloud for the current project.

The settings in the Sync scheduler screen are saved to the controller and applied to any cloud project when it is the current project. This means you can configure these settings once and you don't need to configure them again for new projects.

For example, if you have three projects and you set the Sync scheduler to upload data to the cloud every hour, then only the current project will upload data to the cloud every hour. If you open a different project, then data in that project is now uploaded to the cloud every hour.

Only new and modified data is uploaded to the cloud using the Sync scheduler. By default all field data and data exported from jobs is included, but new or modified project files linked to jobs are not included. To choose to upload only some files, or to include project files, see Synchronizing data with the cloud.

To open the Sync scheduler screen, tap in the Projects screen.

Use the File upload settings group box to set if and how often data is automatically uploaded.

To enable automatic upload of data, set the Automatically upload the current project switch to Yes and then select how often the data should be uploaded.

You can select as many options as required:

  • Select Periodically to upload data to the cloud regularly.

    Enter the time interval in hours and minutes in the Time interval field.

    Data added or modified remains on the controller but is not automatically uploaded to the cloud until the specified time interval is reached. When you select the Periodically option, Trimble recommends you also select the When closing a job or When ending a survey option to make sure any data not yet uploaded since the last time interval is automatically uploaded when you close the job or end the survey.

  • Select When closing a job to upload data whenever a job is closed.

    This includes when you close the software or when you open another job.

  • Select When signing in to upload data to the cloud when you sign in to the software.

    Selecting this option ensures that if more than one user is using a controller then any data modified by the previous user is uploaded to the cloud when you switch users.

  • Select When ending a survey to upload data whenever you end a survey.

If the current project is a local project and does not yet reside in the cloud, then when you set the Automatically upload the current project switch to Yes the software shows a message asking if you want to upload the project now. In the message box:

  • Select the Connect server to use and tap Yes to upload the current project to the cloud. The configured File upload settings will apply to the project.

  • Tap No if you do not want to upload the current project to the cloud. The configured File upload settings will not apply to the current project unless it resides in the cloud. To upload the project to the cloud later, select the project in the Projects screen and then tap and select Upload. See To upload a local project to the cloud.

Regardless of the upload settings, you can manually upload data to the cloud at any time by changing the status of a job to Fieldwork complete or by selecting the job in the jobs list, tapping and selecting Upload.

  • If the Automatically upload the current project switch is set to Yes, all updated jobs in the project are uploaded to the cloud.

  • If the Automatically upload the current project switch is set to No, only the selected job is uploaded.

If there is an issue with the internet connection on the controller and data cannot be automatically synchronized at the selected time, the software prompts you to check the internet connection on the controller. Tap Yes to check or configure the internet connection. Tap Ignore in the message prompt to allow the software to continue attempting to upload data in the background without showing further warnings. Data remains on the controller until the software can connect to the internet and successfully upload the data to the cloud.

To deal with file conflicts, see Synchronizing data with the cloud.

File download settings enable you to automatically receive design file updates from Trimble Connect. This ensures that you are always working on the latest version of any project file, eliminating the need for manual file transfers and reducing the risk of making decisions based on outdated information.

When the Automatically download updates switch is enabled, Trimble Access shows a notification when a new version of a file you are using is available. If files are removed from the cloud, the software shows a notification and prompts you to delete the file from the controller. Alternatively you have the option to convert the file to a local-only file, which is no longer connected to the cloud.

When the Automatically download updates switch is enabled,Trimble Access checks for changes

  • when you sign in

  • when you open a job

  • when you select a file to link to the job using Layer manager

  • every 15 minutes

Use the Network settings group box to set which networks can be used for data transfer.

Allow auto sync to use mobile data

Select the Allow auto sync to use mobile data check box to allow data to be uploaded using the mobile data network, if it is available. Depending on your network and your data plan, this may incur charges.

Clear the Allow auto sync to use mobile data check box to allow data to be uploaded using Wi-Fi only.

Restrict auto sync upload to specific networks

Set this switch to No to allow data upload using any network that the controller is connected to.

Set this switch to Yes to restrict auto sync upload to allowed networks, for example your office or home Wi-Fi. To select allowed networks:

  • Select a network in the Available networks list and then tap to move it to the Saved networks list.

  • To remove an allowed network, select it in the Saved networks list and then tap to move it to the Available networks list.

  • Alternatively, double-tap a network name in either list to move it to the other list.

Saved networks are saved to the controller and are shown to any Trimble Access user who uses that controller.